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An Advisor Log

When I started advising, I discovered a data rich environment. Students coming and going, all with different reasons and concerns. Data everywhere I looked. So I quickly created a spreadsheet (what else?) to capture the data. Over a month or two I refined the spreadsheet to make it more effective. After I saw a student I would spend a minute updating my spreadsheet before seeing the next student. Over time the types of students I was advising came into focus. Here are some screen shots of the data. Click on the pictures to enlarge them.
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The below screen enabled me to enter data 
quickly and to standardize the data for reporting purposes.

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At certain times of the year I saw quite a few University of Arizona students.


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Does your school capture statistics like this? What do they use? How useful are the statistics? Are decisions and changes made based upon the data?

“Developmental counseling or advising is concerned not only with a specific personal or vocational decision but also with facilitating the student's rational processes, environmental and interpersonal interactions, behavioral awareness, and problem-solving, decision-making, and evaluation skills.” – Crookston, 1972

“Academic advising is the only structured service on the campus in which all students have the opportunity for on-going, one-to-one contact with a concerned representative of the institution.” - W. R. Hably
NACADA 
The National Academic Advising Association 
NACADA Clearinghouse 
A useful list of Advising topics from NACADA 
The Mentor 
A scholarly publication about academic advising in higher education